Minnesota Bids > Bid Detail

E-Payment Solution

Agency: University of Minnesota
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD16744627071537172
Posted Date: Apr 18, 2023
Due Date: Apr 25, 2023
Solicitation No: 10156.1960728.DK

Bid Information



Type
Request for Proposal
Status
Issued
Number
10156.1960728.DK Addendum 4 (E-Payment Solution)
Issue Date & Time
3/20/2023 03:46:36 PM (CT)
Close Date & Time
4/25/2023 03:30:00 PM (CT)
Time Left 6 days 20 hours 52 minutes 30 seconds
Notes
The University is looking for a vendor-hosted solution that can support the operations of payment processing for students and their authorized payers (a payment processing vendor for current student accounts).


Our agreement with our current provider expires on 12/31/2023. This RFP is to ensure we have an optimal solution in place, at a competitive price.


Supplier finalists (not all suppliers) will be asked to make Zoom-based presentations to the University RFP project team.


This project does NOT involve personal health information (PHI), but it does involve the use of credit cards, such that Payment Card Industry (PCI) compliance is necessary.


Users (both students and their delegated access users) must have a single sign-on. This means that they sign into the University of Minnesota (UMN) portal and can be authenticated to the payment site without any additional sign-on needed.


Included in the scope is an international payment option. The selected supplier will be in charge of subcontracting this option.



The supplier must have the capability to post payments in real time to PeopleSoft Campus Solutions.


The supplier must have the capability to automatically transfer files used for daily reconciliation to a secure site where our file transfer software can load the daily information into PeopleSoft Campus Solutions and perform a reconciliation of payments in the vendor system to what has been posted in real time (and post what has not been processed.) The supplier must provide an automated file transfer system.



Contact Information
Name
Dave Krueger
Address
University of Minnesota
Minneapolis, MN 55454 USA
Phone
Fax
Email
kruegerd@umn.edu




Bid Documents






Document name Format

Bid Invitation (please login to view this document)

Acrobat / PDF


Bid Attachments














File Name Description File Size

Usability Testing.docx (please login to view this document)
Information about usability testing that may be required of your solution. With the large number of students using the solution, it's likely that the University's User Experience Department (UX) will be facilitating usability testing of finalists as part of the supplier selection process. 15 KB

PCI-Cardholder-Data-Security-(010121).pdf (please login to view this document)
Payment Card Industry (PCI) Information 69 KB

Travel-Reimbursements-10-15-15.doc (please login to view this document)
It's unlikely that the selected supplier will incur reimbursable travel-related expenses, but if they do, then these are the policies which apply. 38 KB

Supplier-Process-and-Information-07-13-22.docx (please login to view this document)
This supplier process and information document contains some information about contracting, confidentiality, and other important matters. 30 KB

PO-Terms-and-Conditions-08-02-22.docx (please login to view this document)
These are the terms and conditions which accompany a University of Minnesota purchase order (PO) for standard goods and services and software. 386 KB

CFPS-Terms-and-Conditions-08-02-22.docx (please login to view this document)
These are the terms of conditions of the University's Contract for Professional Services (CFPS), a type of purchase order (PO) used if the purchase involves the use of professional services. It is accompanied by a customized statement of work (SOW) outlining the business terms of the agreement. 384 KB

Key-Cloud-Contract-Terms-and-Conditions-04-04-18.docx (please login to view this document)
These are items that the University's Office of General Counsel has indicated are important for them in cloud-based software agreements. We are including this information to create awareness that if you are selected as a supplier, these are provisions that the University may strive to have put into an agreement. 31 KB

Pricing Workbook, Epayment Solution RFP 2023.xlsx (please login to view this document)
Pricing Workbook - Use this to submit your pricing. 16 KB

E-Payment Counts 12.1.2021 thru 11.30.2022, Updated File for RFP, 4.10.23.xlsx (please login to view this document)
NEW ATTACHMENT INCLUDED WITH RFP ADDENDUM 7 KB



Bid Questions

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